Facilities Specialist


Salary: Competitive

Location: Porto Salvo, Portugal

Posted: 21 Aug 2019

Main Purpose of the Role

The Facilities Specialist will be responsible to manage Portugal Office on the day to day delivery of high-quality Facilities Management services. The Facilities Specialist role will hold full accountability for the site operation, facilities cost management, service delivery and front facing services. 

Also plays a strategic role on ensuring the continuous workplace improvements, anticipating office needs to respond to our internal customers.

Key Responsibilities

  • Work as the focal point for all the office providers and landlord, including supervising, interact and co­ordinate with contractors involved within the Facilities Management service delivery activities, ensuring that all work is carried out in a safe and timely manner;
  • Management of budget spend and owning the analysis of variations and action planning, ensuring cost policy compliance;
  • Manage all incoming invoices and raise purchase orders for materials, goods and services, ensuring Truphone procurement process compliance and costs accountability;
  • Implement procedures to support regular site inspections to assess and review accommodation standards, document and report necessary corrective actions and to co­ordinate appropriate actions and responses;
  • Ensure and conduct building inspections timely, to maintain standards of maintenance throughout the building is in line with policies and local authorities' requirements;
  • Ensure that all the office spaces such as meeting rooms, open spaces and lounges are maintained to a professional appearance throughout the day and continuously identifying improvement opportunities;
  • Be an advocate for continuous improvement initiatives, cultivating a collaborative, friendly and fun work environment that fosters innovation and productivity;
  • Proactively propose and assist with event set up to support Truphone engagement culture, being aware and curious of the new workplace trends;
  • Welcome new employees and ensure the facilities onboarding.

Skills and Experience Required

  • 2-3 years' experience in a similar role.
  • Experience in the management of external suppliers and contractors covering a range of services (Mandatory).
  • Basic knowledge of Health & Safety legislation and requirements.
  • Understanding of corporate working environment
  • Excellent communication skills, both verbal and written
  • Able to demonstrate a professional and organised approach to the role
  • Team player, flexible approach, common sense, responsive
  • Fluent English is essential
Apply now

No agencies. We do not accept CVs from 3rd parties

Apply now

No agencies. We do not accept CVs from 3rd parties